THURS 28 NOV - ARCHITEAM AGM 

Date: Thursday 28 November 

Time: 12pm - 1.30pm

Location: Zoom

NOTICE OF THE 2024 ANNUAL GENERAL MEETING OF THE ARCHITEAM COOPERATIVE LTD. 

Thursday 28 November, 2024

Notice is hereby given that the 2024 Annual General Meeting of the Shareholders of ArchiTeam Cooperative Limited will be held on Zoom on Thursday 28 November 2024, 12 noon

 

AGENDA

Business

1. Chair’s welcome (Incl. Attendance & Apologies)

2. Confirm the Minutes of the previous Annual General Meeting - Thursday 23 November 2023
3. Chairs Report for the year ended 30 June 2024
4. Treasurer/ Financial Report - receive and consider the financial statement for the year ended 30 June 2024
5. Appoint an Auditor for 2024-25
6. Director’s Portfolio Reports:
   1. Insurance Report
   2. Partnerships Report
   3. Members Services Report
   4. CPD & Events Report 
   5. Advocacy Report
   6. Awards Report
   7. Conference Report
7. Questions on Notice
8. General Business
9. Special Resolution
10. Election of Directors

 

SPECIAL RESOLUTION

The Board proposes one special resolution to adopt an amended iteration of the Co-operative’s Rules. A copy of the amended Rules will be sent to all current members, with this notice. It shows all proposed amendments in tracked changes. A clean copy of the proposed Rules will also be sent for ease of review.

Special Resolution

The following resolution will be put forward to consider and, if thought fit, be passed by the members.

That the ArchiTeam Co-operative Limited (the Co-operative) substitute the Co-operative’s Rules with the Rules presented to the Annual General Meeting of Thursday 28 November 2024 on the registration of the Special Resolution by the Registrar.

Reasons & Effect of Special Resolution

Rules are not static documents and should ideally be reviewed regularly. The Board has approved the proposed amendments to the Rules for presentation to members as follows:
 
to 'add the option of a ‘review’ of the financial accounts of the co-operative alongside the option to undergo an ‘audit’.

This amendment will provide the Board and the shareholders of ArchiTeam Cooperative Ltd the flexibility to decide at each Annual General Meeting (AGM) whether the Cooperative will undergo a ‘review’ or an ‘audit’.

As a point of reference, the CEO, Bookkeeper, and Accountants at Rose Partners have conducted a ‘review’ of the Cooperative's finances this year. They found minimal difference in the process and workload compared to an ‘audit,’ but at a third of the cost to the Cooperative. Furthermore, legal and financial advice received by the Board confirms that ArchiTeam has a robust set of guidelines and policies in place to mitigate fraud and financial risks to the cooperative.

If the Special Resolution is passed then the Rules distributed enclosed with this Notice will become the Rules of the Co-operative from the date that the Special Resolution is registered with the Registrar.

If Members have any questions or concerns, please direct those to the Secretary, Dr Delia Teschendorff, via the CEO@architeam.net.au

 

QUESTIONS ON NOTICE

The board request that any questions be submitted before the meeting on Thursday 28 November, this will allow the board to prepare a considered response.

Questions on notice are requested by 4.pm Thursday 21 November 2024

 

TIME: 12:00pm - 1.30pm

POINTS: 2 Informal CPD points

COST: Member FREE

 

More Info:

NOTE: This event may be photographed and filmed. Your recorded image may be used by ArchiTeam Cooperative in printed and electronic publications for promotional and educational purposes. By attending this event you are agreeing to ArchiTeam Cooperative using your image for these purposes.

 

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